Your future role & Job Purpose

Responsible for providing administrative support and coordinating various activities within a department. The role will ensure the smooth operation of the department by managing administrative tasks, facilitating communication, and assisting with departmental projects and initiatives.

Key Accountabilities

Administrative and Functional Support:

• Schedule and coordinate meetings, appointments, and travel arrangements for the CFO.

• Serve as the primary point of contact between the CFO and internal/external stakeholders.

• Prepare, edit, and proofread documents, reports, and presentations for the CFO.

• Compile data and generate reports as required.

• Oversee the daily operations of the CFO's office, ensuring a well-functioning and organized work environment.

• Handle sensitive information with the utmost discretion and confidentiality.

• Work collaboratively with other administrative staff and teams to support organizational goals.

• Work with all functions and units that report to the CFO and compile periodic reports with the purpose of analysis Communication and Coordination:

• Facilitate effective communication within the department and with internal and external stakeholders.

• Coordinate departmental meetings, including preparing agendas, taking minutes, and following up on action items.

• Assist in disseminating information and announcements to department members and other relevant parties.

Compliance and Policy Adherence:

• Ensure departmental compliance with relevant policies, procedures, and regulations.

• Assist in maintaining confidentiality and handling sensitive information in accordance with privacy and security protocols.

Who we are looking for

Education:

• Bachelor's degree in business administration, Finance, management, or a related field (or equivalent experience)

Professional Certificate:

• MS Office Certificate preferable (but not essential).

• Certified Administrative Professional preferable (but not essential).

• Certified Professional Secretary_(CPS) preferable (but not essential).

Competencies:

• Proven experience in administrative support roles, preferably within a departmental setting.

• Has knowledge of financial nomenclatures.

• Strong organizational and multitasking abilities, with the ability to prioritize tasks and meet deadlines.

• Excellent communication skills, both written and verbal.

• Proficiency in using Microsoft Office and other relevant tools.

• Attention to detail and accuracy in work.

• Ability to work effectively in a team environment and collaborate with diverse stakeholders.

• Discretion and professionalism in handling confidential information.

• Strong problem-solving and decision-making skills

Experiences:

• Minimum 3-6 years' experience in relevant industry performing Administration role.

Languages:

• Fluent in English (Reading, Writing, Speaking)

• Arabic is not essential but could be advantageous.

Working Relations

Internal Interactions:

•  IMI (Within Organization).

External Interactions:

• Customers

• Suppliers / Subcontractors