Job Purpose

We are looking to hire Document Controller

This job role is to ensure to manage the electronic document management system (EDMS) for the department.

Key Accountabilities & Working Relationships

Key Accountabilities:

The Document Controller who will be responsible for but not limited to:

• Responsible for and ensure smooth function of the department documentation.
• Develop and manage utilization of engineering document registry to allow accurate and easy retrieval of information for the engineering team. Ability to locate information in a timely manner and accurately is a key function of the role.
• Register & maintain all deliverables in each project in project Engineering Document Register (EDR).
• Maintain records of all engineering documents to support bidding and projects.
• Organize and maintain storage and retrieval of all engineering documents.
• Receive project documents from company project document controllers and disseminate it to respective engineering team members.
• Issue all engineering documentation/drawings, and correspondence to other business work streams within the company through transmittal.
• Keep all engineering team members and corporate document controller updated on new document versions of engineering procedures, guidelines, and standard formats.
• Ensure that all engineering documents are well checked and submitted on time prior to the document’s submission due date.
• Ensure that all documents have no errors in filenames, revisions, submissions, etc. before submitting it to the recipient department/party to avoid confusion.
• Allocate document numbers to internally prepared documents and incoming documentation.
• Expedite the review and approval of documentation.
• Reproduction of information into both printed (if required) and electronic format for communication to the engineering team.
• Maintain confidentiality regarding sensitive documents.
• Maintain engineering technical library files and coordinate with the designated engineer on any new revisions.
• Generate engineering manhour report as per weekly timesheet.
• General office administration support as needed/required.
• Adhere to all HSE and housekeeping requirements.


Working Relationships:

Internal Interactions: 
• Internal Engineering Department, other business work-streams within the company, Division Head, Engineering Manager, General Manager, VP– Engineering.

External Interactions:
• Subcontractors, Consultants.

Who we are looking for

Education:
• Diploma in business administration or equivalent.

Experience:
• At least 6-11 years of relevant experience.

Professional Qualifications (Certifications & Accreditations):
• Preferred – Any additional certification / training in office engineering.

Competencies (Knowledge, Skills & Abilities):
• Document Management through any electronic document management system (EDMS)
• Proficient in Microsoft 365 Applications such as Outlook, SharePoint, Word, Excel, PowerPoint etc.
• Proficient typing and editing skills.
• Data organization skills.
• Tracking and Reporting.
• Attention to detail.
• Ability to read and interpret documents.
• Familiarity with project management.

Languages:

• English. (Mandatory)

• Arabic / Others (desirable)