Job Purpose:

Assist project managers with specific administrative tasks related to their assigned projects. They organize and communicate all the details of projects and specific assignments to team members and serve as a liaison between those team members and the project manager.

Key Accountabilities & Working Relationships:

• Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents.

• Supervise the project procurement process.

• Meeting with project clients to assess their needs and define project requirements, acceptance criteria and project timelines.

• Coordinate the allocation of project resources to ensure the project team has what’s needed at the right time.

• Monitoring the daily progress of projects

• Providing detailed updates to project managers or other stakeholders

• Ensuring team members have the supplies and resources they need to complete their assigned tasks on time and within their budget limits.

• Organizing reports, invoices, contracts, and other financial files for easy access

• Planning meetings and organizing project logistics

• Performing billing and bookkeeping tasks

• Ordering necessary office supplies

• Ensure compliance with all applicable information security policies & procedures.

• Ensure quality and accuracy of the engineering deliverables for the discipline and compliance with Health, Safety & Environmental (HSE) responsibilities.

Who we are looking for:

• Diploma in engineering or Equivalent.

• Preferred – any additional certification courses in Project Management and Planning.

• Proven experience in project management, from conception to delivery.

• Excellent ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.

• Proficient in organizational skills, including multitasking and time management.

• Strong client-facing and teamwork skills.

• Knowledge of risk management and quality assurance control.

• Exposure to planning software like PRIMAVERA / MS PROJECT.

• Expert knowledge in MS EXCEL.

• Good understanding of engineering processes and ERP system.

• Ability to understand & work through complex planning issues in support of ever evolving business needs.

• Demonstrated high order interpersonal skills and the ability to operate within a multinational environment.

• Good presentation skill.

• Project management principles.

• Different project execution strategies.

• Estimation and cost control.

• Construction management principles.

• Understand the total value chain of the business on projects.

• Competent in problem solving, negotiation and facilitation in a project environment.

• Cost estimating analytical techniques.