Job Purpose

As a member of the International Maritime Industries Business Development, the Proposal Engineer’s role is to ensure successful proposal delivery to Clients. They act as a catalyst between the relevant functional groups to ensure pre contract compliance, commercial integrity, timely delivery, maximization of IMI’s return and an effective handover. The Proposal Engineer’s duties and responsibilities apply to all of the Pre-Award phase of the contract.

Key Accountabilities & Working Relationships

The Proposal Engineers duties and responsibilities apply to all the Pre-Post Award phase of the contract. Primary Accountabilities.

Tendering Phase: Proposal & Estimation

• Review Invitation-To-Tender (ITT) Document Package of assigned bids for newbuild rig opportunities.

• Registration of the new opportunity in the IFS.

• Create SharePoint folder on the IMI server for the collation of ITT / RFQ documents

• Analyze the content and the entirety of tender document package including attachment relating to individual work scopes.

• Distribution of the Tender documentation to various disciplines within the organization for review.

• Development of Tender Assist Register (TAR) and distribution of the Tender documents to various disciplines within the organization for technical inputs.

• Preparing proposal timelines and produce / communicate / monitor proposal action plan to drive opportunity through a structured, robust work winning process in conjunction with the Division Head New Rigs P&E.

• Be the focal point with external stakeholders making sure they prioritize the proposals workload to meet the proposal schedule.

• Consolidate inputs received from various departments to prepare pre-bid technical and commercial clarifications for client.

• Coordination with relevant departments within the organization for inputs required in the bid. Information such as but not limited to MTO’s, equipment and material pricing, manhour requirement, project schedule, PMT, and all relevant information as required in the tender specifications shall be made available during the tender process.

• Generate a detailed and itemized listing of required work or tasks in Work Breakdown Structure (WBS) order as per bid requirement.

• Consolidation of all inputs collated from internal and external stakeholders required to deliver, the proposal.

• Prepare an effective handover package to projects team upon contract award

• Prepare and submit Techno- Commercial proposals for Newbuild Rig, attending Client clarifications, Contract Negotiations in Pre & Post award stage of the Bids/Project.

• Work proactively in the continuous improvement of company proposal templates and proposal processes.

• Complying with Health, Safety and Environmental policies and procedures and compliance with all audits and inspections

• Participate and provide value input during Tender Review process including inputs on numbers, the proposed work package, tender qualifications and exclusions, and general terms and conditions.

• Handover of complete bid package to Operations when project opportunity is awarded. This includes preparation of budget with allocation for labour cost, equipment and materials cost, sub-contractor, miscellaneous and all related costs required during execution of the project.

• Perform other functions as instructed by the Division Head New Rigs P&E.

Commercial & Financial:

• Understanding of current market prices and competition within the region. Adjustment of rates to be offered if deemed necessary, due to commercial competitiveness, should be consulted, and agreed to by the GM Proposals and Estimation.

• Perform cost estimates reviews in conjunction with the Senior Estimator and have the ability to challenge.

• Participate and provide value input on the proposal strategy being prepared by the proposal team including inputs on the proposed scope of work, terms and conditions, and effective tender qualifications and exclusions.

Risk Management:

• Review major risk allocation issues with the Proposal team to ensure alignment of understanding.

• Participate in bid phase risk assessments and provide strategic input on risk elimination, risk allocation, risk reduction and risk mitigation.

• Proactively assist in providing recommendations to mitigate project risks.

• Attend Risk Register reviews.

Lessons Learned:

• Subject to always coordinating with IMI Legal to ensure privilege requirements are met, the Senior Estimator shall continually identify, collate, and record examples of best practices and lessons learned and feed these back to the IMI Business Development Department for dissemination to other proposals and inclusion in proposal and estimation training tools and resources.

Who we are looking for

QUALIFICATIONS EXPERIENCE

Education

Bachelor’s degree in Naval Architecture & Marine Engineering, Mechanical Engineering, Electrical Engineering (or equivalent).

Professional Qualifications

Technical Certifications in the related field.

Experience

6 to 8 years of relevant experience.