Job Purpose / Objective

The Facilities Management Coordinator (FMC) position is responsible for coordination of both operational and administrative tasks and activities for the Facilities Management department. The FMC will also undertake administrative responsibilities and duties for the Strategy, Planning and Contract tasks and activities

Key Accountabilities & Working Relationships

KEY ACCOUNTABILITIES

• Coordinate and report on the Facilities Management working environment for the office buildings (power supply/air conditioning/water supply/drainage/toilets/canteens/hard fixings/fire alarms/safety procedures/cleaning/furniture arrangements/storage/building security/reception.
• Coordinate and report on cleaning/repairs /maintenance of site facilities (canteens /toilet/changing rooms) and site drinking water to site water coolers.
• Periodical review and request for updates of the FM&SS department procedures. 
• Assist in tracking of FM budgets and KPI’s reports monthly and yearly.
• Coordinate with all respective functions on the FM requirements and accordingly prepare the scope and deliverable documents.
• Integrate and assist with the administrative tasks and duties with the Strategy, Planning and Contracts department to deliver required information.
• Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives. 
• Prepares meeting agendas, records, and distributes meeting minutes, and maintains organized files of same for FM and other departments as required. 
• Assist in Travel and Transport request as required. 
• Support growth and development of the department and ensure sustainability of deliverables.

• Coordinate relationships with head of departments in the Organization, clients, yard personnel and all building users

External Interactions

• Coordinate the company's ongoing relationships with FM service providers, vendors and suppliers where required

Who we are looking for

Education

• Bachelor’s degree or Diploma in, Facilities Management, Business Administration, Engineering or similar qualifications or experience

Competencies 

• Excellent Computer Skills (all MS suites), Organized and Methodical, planning and problem-solving skills, Good Communicator

Experience

• Over 5 years' experience and knowledge in Facility Management and Administration

Languages

• Excellent command of English (writing and speech