OPS Contract Admin Manager

• The OPS Contract Admin Manager will be an integral part of OPS Project Control Team, overseeing both pre- and post-award contract activities and execution for MRO and NBR projects. He/she will be actively supporting the process for bids and interface with all relevant stakeholders. He/she will provide contractual support and guidance to OPS project team members, ensuring effective contract administration for both prime and subcontracts throughout the contract life cycle. He/she will also coordinate with the centralized Contract Department of IMI.

Key Accountabilites

1. Contract Preparation (Pre-Award) (Zone A & D2):

• Review contract terms, conditions, and specifications with clients, subcontractors, and vendors.

• In coordination with PSCM, ensure contractual clarity, accuracy, and adherence to legal and regulatory requirements.

• Ensure adherence to technical specifications (Scope of Work), technical criteria and price structure.

• Monitor contract execution, compliance, and deliverables throughout the contract lifecycle.

2. Contract Management and Compliance (Post-Award) (Zone A & D2):

• Lead and supervise the project contract administration team, providing guidance, support, and training as needed.

• Monitor and track milestones, deadlines, and deliverables outlined in the contracts.

• Collaborate & support the project teams, procurement, and finance departments to address any deviations or issues related to contract compliance.

3. Change Order Management (Zone A & D2):

• Review and evaluate project change orders.

• Assess the impact of change orders on project scope, cost, and schedule.

• Collaborate with stakeholders to negotiate and finalize change orders in a timely manner.

4. Contract Administration (Zone A & D2):

• Establish and maintain a comprehensive project contract management system, including accurate contract documentation, versions, amendments, and correspondence.

• Prepare and distribute contract-related reports, summaries, and updates to internal and external stakeholders.

• Ensure proper filing, archiving, and retrieval of contract-related records.

5. Dispute Resolution (Zone A & D2):

• Lead and facilitate the resolution of Client’s contract-related disputes or claims.

• Collaborate with legal counsel to gather relevant information and provide support during dispute resolution processes for Client’s contract.

• Identify and implement strategies to minimize potential disputes and conflicts during project execution.

6. Relationship Management (Zone A & D2):

• Foster positive and professional relationships with clients, subcontractors, and vendors.

• Provide support to the main point of contact regarding any concerns or inquiries related to contracts.

• Collaborate with project teams to ensure effective coordination and communication throughout the contract lifecycle.

7. Risk Mitigation (Zone A & D2):

• Identify potential contractual risks and develop strategies to mitigate them.

• Collaborate with stakeholders to assess and manage risks associated with contract performance, compliance, and deliverables.

• Implement contract-related risk management processes and procedures.

8. Team Leadership (Zone A & D2):

• Provide leadership and guidance to the PROJECT/OPS contract administration team, ensuring effective teamwork, performance management, and professional development.

• Foster a positive and collaborative work environment that encourages open communication and continuous improvement.

Qualification

• Bachelor's degree in business, contract management, or a related field.

• Professional certification in Contracts / Dispute Management such as CCCM, CPCM, CFCM.

• Certified Project Management from International Project Management Institute is an advantage.

Experience

• At least 15+ years’ experience in legal & contract management, with at least 5 years in a managerial or similar capacity (including claims and dispute resolution).

• Proven experience in contract administration or contract management, in the shipyard industry.