Key Accountabilities:
The Senior Analyst, Planning & Program who will be responsible for but not limited to:
Cost Analysis and Budgeting:
• Conduct detailed cost analysis for engineering projects, ensuring accurate budgeting and resource allocation.
• Develop and manage project and overhead budgets, monitoring variances and proposing corrective actions.
• Ensures that the division's and Saudi Aramco's reporting and budgeting requirements are maintained.
Forecasting:
• Collaborate with engineering teams to create accurate forecasts for upcoming projects.
• Analyze market trends and industry developments to inform strategic decision-making.
Contracting:
• Lead the contracting process, negotiating agreements and ensuring compliance with industry standards.
• Monitors and controls contract administration, ensuring that business aspects of contracts are conducted according to good business practices and that IMI requirements are fulfilled.
• Work closely with legal and procurement teams to finalize contracts and agreements.
Scheduling:
• Develop and maintain project schedules, coordinating with engineering teams to optimize workflow.
• Regularly update schedules and communicate any adjustments to relevant stakeholders.
Human Resources:
• Oversee HR functions for the engineering department, including recruitment, onboarding, and performance management.
• Ensure compliance with HR policies and address employee relations matters.
• Interacts with team members at all levels including training coordinators and HR teams on personnel matters.
Presentation and Reporting:
• Develop and deliver compelling presentations to showcase department progress and achievements to senior management.
• Provide regular updates on key performance indicators and milestones.
Office Management:
• Manage day-to-day office operations, optimizing efficiency and productivity.
• Implement and improve administrative processes to enhance overall business operations.
• Manage daily office operations, ensuring efficient communication and collaboration within the department and across departments.
• Manage timekeeping activities within the engineering support unit. Ensures accurate recording of working hours, tracks attendance, and supports payroll processes.
General Administration:
• Conducts administrative/business-related matters for assigned division as determined by Function requirements.
• Provides support for the Function staff by ensuring coordination with department planning or other IMI organizations Operations, MRO, Asset Management, IT, Transportation, Finance, Industrial Security, Procurement, etc.
• Regularly reviews business processes and look for improvement opportunities.