1. Administrative Support:
• Perform general administrative tasks, such as managing project calendars, scheduling meetings, preparing correspondence, and maintaining department records and files.
• Assist in coordinating travel arrangements and general expense reports for the ongoing projects.
• Handle incoming calls, emails, and inquiries, redirecting them as appropriate and ensuring timely responses.
2. Communication and Coordination:
• Facilitate effective communication within the ongoing projects and with internal and external stakeholders.
• Coordinate project meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in disseminating information and announcements to project members and other relevant parties.
3. Initiative & KPIs Support:
• Provide support for the project initiatives by coordinating project timelines, tracking progress, and ensuring deadlines are met.
• Assist in gathering and organizing project related data and preparing reports related to manpower and manhours.
• Collaborate with project team members to ensure smooth workflow and effective collaboration.
4. Records and Document Management:
• Maintain accurate and up-to-date project records, files, and databases.
• Assist in creating and maintaining departmental policies, project procedures, and project manuals.
5. Event Coordination:
• Coordinate project events, such as team-building activities, training sessions, and celebrations.
• Assist in organizing logistics, securing venues, managing invitations, and handling event-related tasks.
6. Liaison and Relationship Management:
• Serve as a point of contact for internal and external stakeholders, fostering positive relationships and addressing inquiries or concerns.
• Collaborate with other departments and teams to facilitate cross-functional initiatives and ensure effective interdepartmental communication.
7. Compliance and Policy Adherence:
• Ensure departmental compliance with relevant policies, procedures, and regulations.
• Assist in maintaining confidentiality and handling sensitive information in accordance with privacy and security protocols.