IMI2039 - MRO Project Administrator

Job Family: Rigs
Location: Ras Al Khair, Saudi Arabia
Business Line: MRO (Rigs and Vessels)
Department: MRO Projects
Closing Date: 31-Oct-2023
MRO Project Administrator
  • The Project Administrator is responsible for providing administrative support to MRO project teams and assisting in the smooth execution of operation. The role will maintain the project administrative reports, coordinate project activities, and ensure effective communication among team members and stakeholders.

Key Responsibilites

1. Administrative Support:

  • Perform general administrative tasks, such as managing project calendars, scheduling meetings, preparing correspondence, and maintaining department records and files.

  • Assist in coordinating travel arrangements and general expense reports for the ongoing projects.

  • Handle incoming calls, emails, and inquiries, redirecting them as appropriate and ensuring timely responses.

2. Communication and Coordination:

  • Facilitate effective communication within the ongoing projects and with internal and external stakeholders.

  • Coordinate project meetings, including preparing agendas, taking minutes, and following up on action items.

  • Assist in disseminating information and announcements to project members and other relevant parties.

3. Initiative & KPIs Support:

  • • Provide support for the project initiatives by coordinating project timelines, tracking progress, and ensuring deadlines are met.

  • Assist in gathering and organizing project related data and preparing reports related to manpower and manhours.

  • Collaborate with project team members to ensure smooth workflow and effective collaboration.

4. Records and Document Management:

  • Maintain accurate and up-to-date project records, files, and databases.

  • Assist in creating and maintaining departmental policies, project procedures, and project manuals.

5. Event Coordination:

  • Coordinate project events, such as team-building activities, training sessions, and celebrations.

  • Assist in organizing logistics, securing venues, managing invitations, and handling event-related tasks.

6. Liaison and Relationship Management:

  • Serve as a point of contact for internal and external stakeholders, fostering positive relationships and addressing inquiries or concerns.

  • Collaborate with other departments and teams to facilitate cross-functional initiatives and ensure effective interdepartmental communication.

7. Compliance and Policy Adherence:

  • Ensure departmental compliance with relevant policies, procedures, and regulations.

  • Assist in maintaining confidentiality and handling sensitive information in accordance with privacy and security protocols

  • Bachelor's degree in business administration, management, or a related field (or equivalent experience).

  • MS Office Certificate preferable (but not essential).

  • Certified Administrative Professional preferable (but not essential).

  • Certified Professional Secretary (CPS) preferable (but not essential).

  • Minimum 3-6 years’ experience in relevant industry performing Administration role.

  • Proven experience in administrative support roles, preferably within a departmental setting.

  • Excellent English communication skills, both written and verbal.

About Application Process
If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
1. Resume/CV
2. Passport-size photograph