Job Purpose:

The contracts Administration Specialist shall procure all services contracts including releasing and reviewing PRs, releasing RFPs, follow up with procurement and suppliers, leading the bids evaluation process until awarding and signing the contracts, and he will perform a variety of administrative duties including purchase requisitions, purchase orders, goods I services receipts and invoices tracking and coordination. Also, he will be required to both take direction and work intuitively to support the completion of the department's goals and objectives professionally within the agreed timeframe and he will support the FM Operations in managing Service Operator(s), contract compliance and where necessary KPI review and management.

Key Accountabilities:

• Coordinate development of RFP's including planning, facilitation and execution of all documents that are essential for submission of RFPs to the market for procurement of service/ material contracts in collaboration with PSCM.

• Evaluating, negotiating, and executing various contracts covering a range of transactions and activities.

• Conduct the procurement process in accordance with IMI procedures with high quality work.

• Ensure compliance of service level KP l's for various FM service operators

• Maintaining correspondence and documentation related to contracts.

• Preparing senior management presentations as needed and directed by the FM&SS VP

• Participating in Service Operators KPI meetings

• Commercial & Technical Assurance for FM&SS

• Managing Bidding & Estimation for the FM&SS

• Coordinate with each individual service head within the FM&SS department on identifying and collecting key contracts and operational data that depicts the function's operational performance.

• Feed the FM&SS function with useful contract and performance information to drive focus on maintaining uniformity and consistency in performance and therefore promote a performance driven culture.

• Establish forums (or standard periodical meetings) to drive discussions between service heads, vendors, and the FM&SS leadership parties to discuss performance irregularities and work towards service continuous improvement.

Competencies (Knowledge, Skills & Abilities):

• Good knowledge of contracts procurement

• IT literate with a sound grasp of Excel, PowerPoint, SharePoint, and other data analysis tools.

• Ability to multi-task, prioritize and work efficiently.

• Ability to listen, communicate (written and verbal), and follow-up effectively with all staffing levels and clients/customers.

• Support procurement with managing the development and reviews of RFP packages, including scopes, pricing sheets etc.

• Manage and lead all company estimates being developed for FM&SS

Qualifications & Experience:

• Education

Bachelor's degree in related business.

• Experience

3-9 years of relevant experience in contract procurement role.

• Languages

Excellent written and spoken English skills are essential.