Your future role & Job Purpose:

To contribute to effective and efficient project quality management through proper management and control of all project documentations and records, including compiling of manual/computerized records, and maintenance of same in accordance with applicable technical requirements, company policies and procedures.

Key Accountabilities & Working Relationships:

KEY ACCOUNTABILITIES

• Create and maintain project documents in existing file management systems. Generate and review certification document packages for quality assurance reviews
• Work closely with contractor, sub-contractors, quality assurance, and quality control team members to ensure QA and project requirements for document management are being met including delivery of project final documentation. 
• Development of meeting minutes and administrative tasks as necessary to support the construction team. Ensuring controlled distribution of reviewed documents to team members and final document management systems.
• Interpret contract specifications and applicable standards for project document management, including acceptance requirement for construction drawings, construction plans, procedures and reports. 
• Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines
• Handle records across various departments, keep other personnel updated on new document version and how to obtain access.
•  Collect and register all technical documents such as drawings and blueprints in the company’s system.
•  Support field inspection personnel in materials documentation processes 
•  Scan and upload documents according to Company procedure.
•  Ensure compliance with all applicable information security policies & procedures.

WORKING RELATIONS:

Internal Interactions 

• Quality Control Manager / Quality Assurance Manager / HSE Team / Project Managers / Production/Fabrication/Engineering/Operation Managers Production Engineers/Supervisors/Foremen 

External Interactions 

• Customer Representatives/ Third Party Inspectors / Classification societies 

Who we are looking for:

Education 

• Graduation from the university

Professional Qualifications (Certifications & Accreditations)

• Certificates relating to valid professional qualification: • Competency certificate in Document Control. • Competency certificate in the use of Microsoft Office tools. • ISO 9001:2015 Auditor or Lead Auditor Certificate. Competency certificate in use of reputable EDMS system in project management will be considered an advantage. 

Competencies (Knowledge, Skills & Abilities) 

• Communicate (written & oral) in the English language with confidence.
• Good HSE knowledge and skills relative to the role
• Excellent listening skills, assertiveness, and ability to coach subordinates.
• Physically fit and able to work in extreme climatic conditions.
• Able to perceive the mood of a customer or subcontractor and react appropriately.
• Able to read, understand and interpret Engineering drawings.
• Resilience under stress
• Demonstrate ability to listen to the views of others and respond in a logical and well-thought-out manner.
• Basic knowledge of materials
• Good knowledge of Quality Management System
• Excellent knowledge of documentation, computer operation, procedures & applicable ERP systems
• Excellent use of MS office packages 

Experience

• Minimum of 4~6 years’ experience, relating to quality works of marine engineering industries (ship & rig - buildings)

Languages

• English / Arabic