JOB PURPOSE / OBJECTIVE

Summary of the main purpose of the job as the basic function and scope of the job in terms of organization, geographic areas supported, financial or other volume/size metrics, strategic impact and nature of supervision received or exercised related to the job in a descriptive manner.

Admin Assistant, HSE is responsible for overall management of administrative tasks within the HSE function.

KEY ACCOUNTABILITIES

Areas of Accountabilities (list up to 10 prime activities) (Describe concisely each principles work activity listed in logical order normally the list with include the most important duty first indicating important decision and recommendations made if applicable; start sentences with action verbs first)

• Support HSE Function in Documentation and maintaining of HSE staff confidential files.

• Preparation of periodic update, progress report and compilation of data emanating from the day-today activities of the function.

• Upload and update relevant function documentations within the functions open drive.

• Responsible for coordinating the activities of the function, program planning and follow-up.

• Custodian for function administrative documentations.

• Liaises with the document controller to ensure that documents that need to be controlled are managed in line with company document management process.

• Respond In a timely manner to request and retrieve information, information searches and general requests for Support from other functions and/or project work front.

• Manage the inventory of HSE equipment.

• Coordinates HSE functions periodic meetings, preparation of the minute of meetings, and follow up on action items till closeout. • Responsible for integrating and managing the HSE dashboard / software.

QUALIFICATIONS & EXPERIENCE

Education : Diploma and/or IMI Apprenticeship Program.

Professional Qualifications (Certifications & Accreditations)

ISO 9001:2015 awareness course.

• Certificate Document Management.

• Awareness Course on Budgeting and Planning. Competencies (Knowledge, Skills & Abilities)

• Proficiency in MS Office packages (Word and Excel Inclusive).

• Knowledge of documentation practices with respect to manufacturing, ISO certification.

• Administrative Skill.

• Good Communication skills.

• Ability to work under pressure and time management skills.

• Detail oriented Experience Minimum of 3 years related experience in Admin management in Construction and Maritime Business Environment. Languages English (Knowledge of Arabic will be an advantage).