JOB PURPOSE / OBJECTIVE

The Contracts & Purchasing Specialist shall procure all services contracts including releasing and reviewing PRs, releasing RFPs, follow up with Procurement & Supply Chain Management (PSCM) and suppliers, leading the bids evaluation process until awarding and signing the contracts.

Contracts & Purchasing Specialist will perform a variety of administrative duties including purchase requisitions, purchase orders, goods / services receipts and invoices tracking and coordination. Contracts & Purchasing Specialist will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives professionally within the agreed timeframe.

Contracts & Purchasing Specialist will support the FM Operations in managing Service Operator(s), contract compliance and where necessary KPI review and management.

Contracts & Purchasing Specialist shall demonstrate integrity, accountability, communication skills and commitment to teamwork.

Key Accountabilities & Working Relationships

• Coordinate development of RFP’s including planning, facilitation and execution of all documents that is essential for submission of RFP’s to the market for procurement of service / material contracts in collaboration with PSCM.
• Evaluating, negotiating and executing various contracts covering a range of transactions and activities.
• Conduct the procurement process in accordance with IMI procedures with high quality work.

   

• Ensure compliance of service level KPI’s for various FM service operators
• Maintaining correspondence and documentation related to contracts.
• Preparing senior management presentations as needed and directed by the FM&SS VP
• Participating in Service Operators KPI meetings
• Commercial & Technical Assurance for FM&SS
• Managing Bidding & Estimation for the FM&SS
• Coordinate with each individual service head within the FM&SS department on identifying and collecting key contracts and operational data that depicts the function’s operational performance
• Feed the FM&SS function with useful contract and performance information to drive focus on maintaining uniformity and consistency in performance and therefore promote a performance driven culture
• Establish forums (or standard periodical meetings) to drive discussions between service heads, vendors, and the FM&SS leadership parties to discuss performance irregularities and work towards service continuous improvement

Who we are looking for

Education: Bachelor's degree in Supply Chain Management, Business, Operations Management, Engineering Degree in project management is a plus

Professional Qualifications (Certifications & Accreditations)
One of these certificates is preferable: Contract & Commercial Management (CCM) designation through the World Commerce & Contracting Association.


Competencies (Knowledge, Skills & Abilities)

• Good knowledge of contracts procurement
• IT literate with a sound grasp of Excel, PowerPoint, SharePoint and other data analysis tools
• Ability to multi-task, prioritize and work efficiently 
• Ability to listen, communicate (written and verbal), and follow-up effectively with all staffing levels and clients/customers 
• Support procurement with managing the development and reviews of RFP packages, including scopes, pricing sheets etc.
• Manage and lead all company estimates being developed for FM&SS
Experience
5+ years of relevant experience in contract procurement role.

Languages: Excellent written and spoken English skills are essential.