IMI1583 - Document Controller

Job Family: Engineering
Location: Ras Al Khair, Saudi Arabia
Business Line: Engineering Design
Department: Engineering -Quality Control
Closing Date: 30-Nov-2022
Your future role & Job Purpose
To contribute to effective and efficient project quality management through proper management and control of all project documentations and records, including compiling of manual/computerized records, and maintenance of same in accordance with applicable technical requirements, company policies and procedures.
Key Accountabilities & Working Relationships

KEY ACCOUNTABILITIES

  • Create and maintain project documents in existing file management systems. Generate and review certification document packages for quality assurance reviews
  • Work closely with contractor, sub-contractors, quality assurance, and quality control team members to ensure QA and project requirements for document management are being met including delivery of project final documentation. 
  • Development of meeting minutes and administrative tasks as necessary to support the construction team. Ensuring controlled distribution of reviewed documents to team members and final document management systems.
  • Interpret contract specifications and applicable standards for project document management, including acceptance requirement for construction drawings, construction plans, procedures and reports. 
  • Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines
  • Handle records across various departments, keep other personnel updated on new document version and how to obtain access.
  •  Collect and register all technical documents such as drawings and blueprints in the company’s system.
  •  Support field inspection personnel in materials documentation processes 
  •  Scan and upload documents according to Company procedure.
  •  Ensure compliance with all applicable information security policies & procedures.

WORKING RELATIONS:

Internal Interactions 

  • Quality Control Manager / Quality Assurance Manager / HSE Team / Project Managers / Production/Fabrication/Engineering/Operation Managers Production Engineers/Supervisors/Foremen 

External Interactions 

  • Customer Representatives/ Third Party Inspectors / Classification societies 

 

 

Who we are looking for

Education 

  • Graduation from the university

Professional Qualifications (Certifications & Accreditations)

  • Certificates relating to valid professional qualification: • Competency certificate in Document Control. • Competency certificate in the use of Microsoft Office tools. • ISO 9001:2015 Auditor or Lead Auditor Certificate. Competency certificate in use of reputable EDMS system in project management will be considered an advantage. 

Competencies (Knowledge, Skills & Abilities) 

  • Communicate (written & oral) in the English language with confidence.
  • Good HSE knowledge and skills relative to the role
  • Excellent listening skills, assertiveness, and ability to coach subordinates.
  • Physically fit and able to work in extreme climatic conditions.
  • Able to perceive the mood of a customer or subcontractor and react appropriately.
  • Able to read, understand and interpret Engineering drawings.
  • Resilience under stress
  • Demonstrate ability to listen to the views of others and respond in a logical and well-thought-out manner.
  • Basic knowledge of materials
  • Good knowledge of Quality Management System
  • Excellent knowledge of documentation, computer operation, procedures & applicable ERP systems
  • Excellent use of MS office packages 

Experience

  • Minimum of 4~6 years’ experience, relating to quality works of marine engineering industries (ship & rig - buildings)

Languages

  • English / Arabic 
About Application Process
If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
1. Resume/CV
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