Your future role

The Estimator role is to ensure a commercially effective project cost estimation for the assigned opportunities received from Client. He/she manages the bids from preparation until completion of the estimates as per tender specification requirement. The Estimator’s duties and responsibilities applies to all the Pre-Post Award phase of the contract.

Primary Accountabilities

Tendering Phase: Estimation (Pre-Contract)

• Review Invitation-To-Tender (ITT) Document Package of assigned bids for MRO opportunities for Barge, and Ships.
• Registration of the new opportunity in the IFS.
• Analyze the content and the entirety of tender document package including attachment relating to individual work scopes.
• Distribution of the Tender documents to various disciplines within the organization for Technical inputs.
• Consolidate inputs received from various department to preparing pre-bid technical and commercial
• clarifications for client.
• Identify all sub-contract / third party / OEM works from the tender package and accordingly pass on the information to PSCM for the RFQ to be sent to qualified vendors and OEM. Additionally, subject to the urgency of the requirement and permission to be given by the PSCM, Estimator may directly liaise with vendor and sub-contractor to obtaining budgetary quotation.
• Coordination with relevant departments within the organization for inputs required in the bid. Information such as but not limited to MTO’s, equipment and material pricing, manhour requirement, project schedule, PMT, and all relevant information as required in the tender specifications shall be made available during the estimation process.
• Generate a detailed and itemized listing of required work or task in Work Breakdown Structure (WBS) order as per bid requirement.
• Consolidation of all inputs collated from internal and external stakeholders into PED to generate detailed cost estimation for labour, material and equipment, sub-contractor/third party/OEM costs, chargeable and overhead, and shipyard services, etc.
• Identify long lead and critical material lists and inform Operations accordingly for necessarily changes / follow up on project schedule.
• Participate and provide value input during Tender Review process including inputs on numbers, the propose work package, tender qualifications and exclusions, and general terms and conditions.
• Handover of complete bid package to Operations when project opportunity is awarded. This includes preparation of budget with allocation for labor cost, equipment and materials cost, sub-contractor, miscellaneous and all related costs required during execution of the project.
• Prepare Sales Contract of awarded project in the IFS base on the Customer’s Purchase Order / Work Order, Master Service Agreement, and IMI agreed Sub-Contractor quotation.
• Continuously update estimation records and database (e.g. equipment and material prices, Cleopatra Knowledge base) for future estimation references.
• Perform other functions as instructed by the Line Manager.

 

Commercial & Financial:

• Understanding of current market prices and competition within the region. Adjustment of rates to be offered if deemed necessary, due to commercial competitiveness, should consult, and agreed by the Proposal Manager.
• Perform cost estimates and rates in response to Client’s requirement stipulated in the tender scope/specification of work (SoW) in conjunction with Site Survey Report (if any) and related documentation in ITT package. Estimation shall include scrutiny, appropriate selection, and consolidation of essential data gathered from internal and external stakeholders into estimate in IMI PED template. As one of the vital elements of converting opportunity into project, an accurate cost estimate shall be prepared.

 

Risk Management: 
Review major risk allocation issues with the Proposal team to ensure alignment of understanding. Participate in bid phase risk assessments and provide strategic input on risk elimination, risk allocation, risk reduction and risk mitigation. Proactively assist in providing recommendations to mitigate project risks. Attend Risk Register reviews. 

Lessons Learned: 
Subject to always coordinating with IMI Legal to ensure privilege requirements are met, the Senior Proposal Engineer shall continually identify, collate and record examples of best practices and lessons learned and feed these back to the IMI Business Development Department for dissemination to other proposals and inclusion in proposal and estimation training tools and resources.  Ensure that all invoices as per payment milestones are submitted to the Client in due time and contractual obligation with respect to payment as per agreed terms are paid. 

Who we are looking for

• Bachelor's degree in Mechanical Engineering.
• Minimum of 10 years in relevant industry within a proposal environment, dealing with equivalent sized proposals from inception to submission.
• Offshore or Onshore project fabrication/construction experience ( Ship Building / MRO / Oil & Gas Plants).
• Fluent in English.
• Very good written and verbal communications skills. Able to make compelling arguments for a variety of business cases using well-structured presentations and written reports. 
• Strong planning skills.
• Health and Safety Focused 
• Staff / Situation / Client Management 
• Strong proposal and estimation capabilities. Candidate will be required to work on multiple proposals and undertake various roles within the Business Development department